Selection

1.    Participation is only open to judges, prosecutors and lawyers in private practice from eligible EU Member States participating in the EU Justice Programme (Denmark does not participate) including Albania, Bosnia and Herzegovina, Kosovo*, Moldova and Ukraine (*this designation is without prejudice to positions on status and is in line with UNSCR 1244/1999 and the ICJ opinion on the Kosovo declaration of independence).

      The number of places available is limited (50 places). Participation will be subject to a selection procedure. Selection will be first come first served and according to nationality.

2.     Applications should be submitted before 13 March 2025.

3.     A response will be sent to every applicant after this deadline. We advise you not to book any travel or accommodation before you receive our confirmation.

Registration Fee

4.     €120 including documentation, coffee breaks, lunches and dinner. Nominated participants attending via the Polish National School of Judiciary and Public Prosecution (KSSiP) (judges and prosecutors) are exempt from paying this fee.

Travel and accommodation expenses

5.     Participants will receive a fixed contribution towards their travel expenses and are asked to book their own travel. The condition for payment of this contribution is to sign all attendance sheets at the event. The amount of the contribution is determined by the EU unit cost calculation guidelines, which are based on the distance from the participant’s place of work to the seminar location and do not take account of the participant’s actual travel costs.

6.     Travel costs from outside Poland: participants can calculate the contribution to which they will be entitled on the European Commission website (https://era-comm.eu/go/calculator, table 2). The distance is calculated from their place of work to the seminar location.

7.     For inter Member States return journeys between 50 and 400 km from and to AT, CZ, DE, HU, LT, LV, RO, and SK, please consult page 11 on https://era-comm.eu/go/unit-cost-decision-travel.

8.     For those travelling from within Poland, the contribution for travel is fixed at €20 for a distance between 50km and 399km. For those travelling more than 399km, the contribution can be calculated on the European Commission website (https://era-comm.eu/go/calculator, table 2). Please note that no contribution will be paid for travel under 50km. For more information, please consult p.10 on https://era-comm.eu/go/unit-cost-decision-travel. Please note that no contribution can be made towards travel for participants (judges and prosecutors) attending via the Polish National School of Judiciary and Public Prosecution (KSSiP).

9.     Accommodation costs: international participants travelling more than 50km one-way will receive a fixed contribution of €103 per night for up to two nights’ accommodation. National participants travelling more than 50km one way will receive a fixed contribution of €103 per night for max one night accommodation. For more information, please consult p.14 on https://era-comm.eu/go/unit-cost-decision-travel. Please note that no contribution can be made towards accommodation for participants attending via the Polish National School of Judiciary and Public Prosecution (KSSiP) (judges and prosecutors).

10.   Successful applicants will be sent the relevant claim form and information on how to obtain payment of the contribution to their expenses. Please note that no payment is possible if the registered participant cancels their participation for any reason.

Participation

11.    Participation in the whole seminar is required, and participants’ presence will be recorded.

12.   A list of participants including each participant’s address will be made available to all participants unless ERA receives written objection from the participant no later than one week prior to the beginning of the event.

13.   The participant will be asked to give permission for their address and other relevant information to be stored in ERA’s database in order to provide information about future ERA events.

14.   A certificate of attendance will be sent electronically after the seminar.