Selection
1. Participation is only open to judges, prosecutors, court staff and lawyers in private practice from eligible EU Member States participating in the EU Justice Programme (Denmark does not participate) including Albania, Bosnia and Herzegovina, Kosovo* and Ukraine (*this designation is without prejudice to positions on status and is in line with UNSCR 1244/1999 and the ICJ opinion on the Kosovo declaration of independence).
The number of places available is limited (30 places). Participation will be subject to a selection procedure. Selection will be first come first served and according to nationality.
2. Applications should be submitted before 31 January 2025.
3. A response will be sent to every applicant after this deadline. We advise you not to book any travel before you receive our confirmation.
Registration Fee
4. €135 including documentation, coffee breaks, lunches and dinner.
Accommodation
5. Accommodation for two nights (25–27 May 2025) has been reserved at the Polish National School of Judges and Public Prosecutors in Kraków (“Dom Aplikanta”). To confirm your stay after you have been informed by us that your application was successful, please contact Julia Reitz via email at jreitz@era.int, providing your arrival and departure dates by 9 May 2025. Kindly include the reference “325DT06 – Room Reservation” in your email. Please note that ERA will only reimburse accommodation costs if you stay at Dom Aplikanta. No other accommodation costs will be accepted.
Travel and Accommodation Expenses
6. Participants will receive a fixed contribution towards their travel expenses and are asked to book their own travel. The condition for payment of this contribution is to sign all attendance sheets at the event. No supporting documents are needed. The amount of the contribution will be determined by the EU unit cost calculation guidelines, which are based on the distance from the participant’s place of work to the seminar location and will not take account of the participant’s actual travel costs.
7. Travel costs from outside Poland: participants can calculate the contribution to which they will be entitled on the European Commission website (https://era-comm.eu/go/calculator, table 2). The distance should be calculated from their place of work to the seminar location.
8. For inter-Member State return journeys between 50 and 400 km (AT, CZ, DE, HU, LT, LV, RO, SK) please consult p.11 on https://era-comm.eu/go/unit-cost-decision-travel
9. For those travelling within Poland, the contribution for travel is fixed at €20 (for a distance between 50km and 400km). Please note that no contribution will be paid for travel under 50km. For more information, please consult p.10 on https://era-comm.eu/go/unit-cost-decision-travel
10. Accommodation costs: international participants travelling more than 50km one-way will receive a fixed contribution of €103 per night for up to two nights’ accommodation (Dom Aplikanta only, see point 5). National participants travelling more than 50km one-way will receive a fixed contribution of € 103 per night for one nights’ accommodation (Dom Aplikanta only, see point 5). For more information, please consult p. 13 on https://era-comm.eu/go/unit-cost-decision-travel
11. Successful applicants will be sent the relevant claim form and information on how to obtain payment of the contribution to their expenses. Please note that no payment is possible if the registered participant cancels their participation for any reason.
Participation
12. Participation at the whole seminar is required and participants’ presence will be recorded.
13. A list of participants including each participant’s address will be made available to all participants unless ERA receives written objection from the participant no later than one week prior to the beginning of the event.
14. The participant will be asked to give permission for their address and other relevant information to be stored in ERA’s database in order to provide information about future ERA events.
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